Volunteer Projects Coordinator

Closed 04/10/2021

The University of Sussex Students’ Union is looking for a Volunteer Projects Coordinator to organise, develop and oversee our Language Café, Buddy Scheme and Postgraduate Network Ambassadors as well as support our volunteers at Sussex Nightline.

In this varied role, you will be closely working with our Activities Manager, staff and volunteers but also with our officers, schools or departments, Active US, and of course our students.

Who are we looking for?

You would be perfect for this role if you are committed to volunteering and find it easy to communicate and connect with different people. Ideally, but not a necessity, you have general experience in volunteering or managing volunteers.

Please be aware that depending on changing UK Government guidance, being double vaccinated or being medically exempt from vaccination may become a requirement for this role.

We are really committed to maintaining a diverse workforce because we know how important it is to have decision makers and collaborators with varied lived experiences and backgrounds that reflect the range of needs from our diverse student community.

We welcome applications from everyone, and we want to strongly encourage applications from; people with an ethnic minority or Chinese background, people with a disability, people with dependants, and people who identify as LGBTQ+. We conduct anonymous shortlisting and all of our interview panels have Unconscious Bias Training in order to support the above. We also consider flexible working for those with care commitments. If you have any suggestions as to how we could improve our language or application process please let us know.

As a representative body one of our key aims is to increase applicants that identify as Black, Asian or a minority ethnic to work in the Students' Union. To support this we will ask you an optional question about your ethnic origin. Not providing this information will not adversely affect your application for the role. This information will be hidden during the application process. Staff who identify as Black, Asian or minority ethnic are also welcome and supported to join our BAME Staff Network.


Job title: Volunteer Projects Coordinator

Responsible to: Activities Manager

Responsible for: Language Café Supervisor (supervisory), Language Café Leaders x5 (supervisory), Buddy Scheme Volunteers (volunteers), Buddy Scheme Ambassadors (volunteers), Network Ambassadors (volunteers), Language Cafe Volunteers (volunteers), Nightline (volunteers)

Salary: £22,196 - £23,507 full-time equivalent, per annum, pro rata. It is normal to be appointed at the first point on this scale.

Hours of work: Up to full-time (36.5 hours per week). Will more than likely be flexible to include some evenings and weekend work during term time.

Contract: Permanent

Location: Falmer House, University of Sussex, BN1 9QF. However we are supportive of hybrid working.

Applicants: Open to Anyone

For more details please see the full Job Description and Person Specification.


We really welcome applications from abroad for all of our vacancies.

Due to legal regulations we have to ensure that everyone is eligible to work in the UK and this would be done by us checking and making a copy of the correct original identification/documentation before your first day of work. You may also be limited in the number of hours you would be allowed to work.

Find out more information about applying to work in the UK.

In any case, we would encourage anyone to apply for a job in one of our friendly departments to give yourself the chance of being selected, and we would look to see the appropriate original documents before your first day of work





Everyone working in the UK needs a National Insurance number in order to get paid. If you are a UK citizen you will automatically have this, however if you are not a UK Citizen you might want to apply for an NI number at the same time as you apply for a job so there is no delay in your payments. You can do so using this link: https://www.gov.uk/apply-national-insurance-number. Please note you cannot apply for a National Insurance Number until you're in the UK, but this should not stop you from completing your application for this role.

Six people standing next to each other, smiling into the camera


Application deadline: 4th October 2021 at 9am

Interviews: 18th October 2021
(Interviews will take place via Google Meet but if you require an interview in-person as a reasonable adjustment please make a request)

Expected start date: 12th November or as soon as possible


To find out more about working for the Students' Union go to: