Societies Administrator

Closed 04/09/2019

We’re looking for two people to provide administrative support to students who run our brilliant societies, helping them to operate in a safe and supported way.  

You’ll be working in the busy Union Hub in Falmer House and be the first point of contact for all society enquiries, dealing with enquiries face-to-face, via phone and over email. You’ll help students run societies by assisting with and communicating with them about affiliation forms, risk assessments, and handover documents. You’ll administer new society applications and set up newly approved societies, as well as encourage continual development by administering the reward & recognition scheme.

We welcome applications from everyone, including but not exclusive to; postgraduates, people with an ethnic minority or Chinese background, people with a disability, people with dependants, and people who identify as LGBTQ+. We conduct anonymous shortlisting and all of our interview panels have Unconscious Bias Training in order to support the above. We also consider flexible working for those with care commitments. If you have any suggestions as to how we could improve our language or application process, please let us know.


Job Title:  Societies Administrator      

Responsible to: Activities Manager

Salary: £8.62 per hour, (made up of £7.70 basic wage plus 92p holiday pay). The rate of pay will be higher if you are over 25 in order to meet the increase in national minimum wage for over staff over 25. 

Contract: Fixed term, ending 17th July 2020

Hours of work: 15 to 20 hours per week during term time plus 6 weeks outside term time, with occasional evening and weekend work. Hours are flexible around fixed academic commitments.

Applicants: Current University of Sussex, IDS or BSMS students. The Union is committed to employing students; seeking to support them as active participants who are helping to provide services within the Union

For more details please see the full job description and person specification


We really welcome applications from abroad for all of our vacancies.

Due to legal regulations we have to ensure that everyone is eligible to work in the UK and this would be done by us checking and making a copy of the correct original identification/documentation before your first day of work. You may also be limited in the number of hours you would be allowed to work.

Find out more information about applying to work in the UK.

In any case, we would encourage anyone to apply for a job in one of our friendly departments to give yourself the chance of being selected, and we would look to see the appropriate original documents before your first day of work







Applications close: 4th September 9am

Interviews: September 11th, 12th, 13th (Skype interview available on request)

Start date and training : Must be available to start September 23rd or earlier if possible


To find out more about working for the Students' Union go to: