Executive Assistant

Closed 22/07/2021

The University of Sussex Students’ Union is searching for an Executive Assistant to help develop effective governance and administration of the Students’ Union and provide administrative support as required.

We are the heart and home of the student community at the University of Sussex, and offer a space for every one of our members to make the most of their time at University.

Who do we want to join us?

We are at a huge point of change and we are looking for an exceptionally organised and friendly individual to help the senior leadership team and the elected student executive achieve our ambitious plans for the future.

We need someone who is willing to bring their organisational skills and expertise to take the organisation from good to great.

You will take on all aspects of governance and executive administration and so will need confidence in these areas to hit the ground running at a time of great organisational change. You’ll have a lot of scope to contribute your ideas and perspective whilst being flexible and incorporating others’ contributions.

Our expectations of this role are high because our ambitions are high, we want the very best and committed staff to help us get there. But we are more interested in you as a person than your skills.

We want Sussex to be a great place to work so that our staff are able to give the student community the best service possible. For this reason work life balance is extremely important to us so we have lots of great plans in place and support to make sure you are able to flourish in this role, including training and development and flexible work around your family or outside interests.

A little bit more about us...

The staff, officers and volunteers at the University of Sussex Students’ Union dedicate their time, energy and work to making the University the best it can be for all students.

We set our ambitions high because we believe the incredible and passionate student community at Sussex deserves that, we want to make them proud to be part of Sussex.

We want all of our students to know that the Union has a positive impact on their life, both on their campus and in the city. We want them to feel that they can have an impact over what the Union offers, that they can effectively hold their representatives to account, and that through the Union they can be part of significant change on issues they care about.

Our mission is to put students at the heart of everything we do, to be a Union our students are proud to be members of.

We are really committed to maintaining a diverse workforce because we know how important it is to have decision makers and collaborators with varied lived experiences and backgrounds that reflect the range of needs from our diverse student community.

We welcome applications from everyone, and we want to strongly encourage applications from; people with an ethnic minority or Chinese background, people with a disability, people with dependents, and people who identify as LGBTQ+. We conduct anonymous shortlisting and all of our interview panels have Unconscious Bias Training in order to support the above. If you have any suggestions as to how we could improve our language or application process please let us know.

As a representative body one of our key aims is to increase applicants that identify as Black, Asian or a minority ethnic to work in the Students' Union. To support this we will ask you an optional question about your ethnic origin. Not providing this information will not adversely affect your application for the role. This information will be hidden during the application process. Staff that identify as Black, Asian or minority ethnic are also welcome and supported to join our BAME Staff Network.


Job title: Executive Assistant

Responsible to: Chief Executive Officer

Salary: £21,761 - £23,046 full-time equivalent, per annum, pro rata

Hours of work: Flexible between 20 and 25 hours per week

Contract: Permanent

Applicants: Everyone

Location: Falmer House, University of Sussex, BN1 9QF. However we are supportive of hybrid office and remote working

For more details please see the full Job Description and Person Specification


We really welcome applications from abroad for all of our vacancies.

Due to legal regulations we have to ensure that everyone is eligible to work in the UK and this would be done by us checking and making a copy of the correct original identification/documentation before your first day of work. You may also be limited in the number of hours you would be allowed to work.

Find out more information about applying to work in the UK.

In any case, we would encourage anyone to apply for a job in one of our friendly departments to give yourself the chance of being selected, and we would look to see the appropriate original documents before your first day of work





Everyone working in the UK needs a National Insurance number in order to get paid. If you are a UK citizen you will automatically have this, however if you are not a UK Citizen you might want to apply for an NI number at the same time as you apply for a job so there is no delay in your payments. You can do so using this link: https://www.gov.uk/apply-national-insurance-number. Please note you cannot apply for a National Insurance Number until you're in the UK, but this should not stop you from completing your application for this role.

A non-binary person making a presentation at work


Application deadline: 22nd July 2021 at 9am

Interviews: 6th August 2021
(Interviews will take place via Google Meet but if you require an interview in-person as a reasonable adjustment please make a request)

Expected start date: 6th September or as soon as possible


To find out more about working for the Students' Union go to: