Sports Clubs Assistant
The University of Sussex Students' Union are looking for a new Sport Clubs Assistant to join the team!
We are looking for someone who can offer a great customer service to students, has a logistical approach to working, can handle multiple tasks being thrown at them and has strong organisational & administrative skills. We welcome any experience candidates might have in working with volunteers or students and/or a passion for sport.
A day in the life of a Sport Clubs Assistant:
On a normal day you will come in and check emails as well as BUCS Play to see if there have been any requests for rescheduling fixtures, checking that pitches are available and the team doesn’t have another fixture on the BUCS Wednesday. Once the coming weeks fixtures are all checked you’ll go on to organising the transport for teams from booking train tickets to liaising with the bus company. After lunch you’ll get started on preparing virtual match day packs, booking match officials and chasing down any sports clubs who haven’t given you their results from the previous week. During the afternoon, expect to spend more time answering sport queries from club members and Team Captains that like to pop into the office for a chat or with questions. You’ll be responding to emails and phone calls as well. Before you go home for the day you do one last check Sports Rep funding applications for the next sports reps meeting that week.
Over the course of your time here you will also be involved in larger projects such as big student sporting events, and working with the elected officers on their manifesto to improve the offer of sports for students at university.
You’ll be working in the busy Union Hub in Falmer House and be the first point of contact for all society and student media enquiries, dealing with enquiries face-to-face, via phone and over email. You’ll help students run societies and media groups by assisting with and communicating with them about affiliation forms, risk assessments, handover documents and how-to guides. You’ll administer new society applications and set up newly approved societies, as well as encourage continual development by administering the Reward and Recognition Scheme, for student-led groups.
JOB DESCRIPTION
Job title: Sport Clubs Assistant
Responsible to: Activities Coordinator
Responsible for: Activities Administrators (1), Sports Reps (9), Sport Clubs members (volunteers) (300+)
Salary: £24,931 full-time equivalent, per annum, pro rata.
Hours of work: 36.5 hours per week including some evenings and weekends
Contract: 1 year fixed term contract with the extension to 2 years following successful appraisal
Location: Falmer House, University of Sussex, BN1 9QF. However we are supportive of hybrid working
Applicants: Internal and external candidates are welcome to apply
For more details please see the full Job Description and Person Specification
If you have any questions, please get in touch with sarthak.p@sussexstudent.com
KEY DATES
Applications close: Wednesday 26th of March at 9am
Interviews: Friday 11th of April
Shortlisted candidates will have to complete a task before the interview
Expected start date: Ideally, we are looking for a successful candidate to start in May, however, if you are graduating in summer 2025 and will not be able to commit to full time hours from May, please let us know, as we are willing to be flexible
COMMITMENT TO INCLUSION
We are really committed to maintaining a diverse workforce because we know how important it is to have decision makers and collaborators with varied lived experiences and backgrounds that reflect the range of needs from our diverse student community.
We welcome applications from everyone, and we want to strongly encourage applications from; people with an ethnic minority or Chinese background, people with a disability, people with dependants, and people who identify as LGBTQ+. We conduct anonymous shortlisting and all of our interview panels have Unconscious Bias Training in order to support the above. We also consider flexible working for those with care commitments. If you have any suggestions as to how we could improve our language or application process please let us know.
STAFF AND APPLICANTS WITH LONG TERM CONDITIONS
The Students’ Union aims to implement reasonable adjustments for all staff and applicants with disabilities, creating a culture of cooperation, shared responsibility and proactiveness to ensure equitable access to jobs. We want to make sure everyone is supported in our selection processes, and are equipped to work safely and get as much as possible out of their role as possible.
For more information about the support we have available follow this link.
ABOUT US
We are looking for skilled, friendly and highly motivated people who share our vision and values. With our vibrant environment and organisational culture, the Students Union is a dynamic workplace only a few places could match. Led by students we are all about working with students to help them get the most out of their time here at the University of Sussex or Brighton and Sussex Medical School.
Whilst being located on Sussex Campus - close to Brighton & Hove - we are separate from the University, something that is crucial to our campaigning and lobbying work. According to last year's Staff Engagement Survey, the best things about working here is the supportive environment with great people who you can trust and respect as well as the ability to work flexibly for most roles.
Although we have different departments we think of ourselves as one big team and are often working all together on projects or helping each other out at big events such as Freshers week or Elections.
Working on Sussex Campus and for the SU has lots of perks: Our staff get access to enhanced time off, which normally amounts to an extra 6 days leave in addition to 20 days of annual leave per year, and bank holidays. We also organise regular staff socials and events throughout the year and pride ourselves on having numerous learning and development opportunities for all our roles and creating a supportive workplace with regular 1 to 1s, an employee assistance programme and professional health services. You can read up more about our benefits below or on our benefits package.
If this sounds like the workplace you’d like to join, we would love to receive your application and get to know you!
STAFF BENEFITS
STAFF AND APPLICANTS WITH LONG TERM CONDITIONS
The Students’ Union aims to implement reasonable adjustments for all staff and applicants with disabilities, creating a culture of cooperation, shared responsibility and proactiveness to ensure equitable access to jobs. We want to make sure everyone is supported in our selection processes, and are equipped to work safely and get as much as possible out of their role as possible.
For more information about the support we have available follow this link.
GETTING PAID
Everyone working in the UK needs a National Insurance number in order to get paid. If you are a UK citizen you will automatically have this, however if you are an international student you might want to apply for an NI number at the same time as you apply for a job so there is no delay in your payments. You can do so using this link: https://www.gov.uk/apply-national-insurance-number. Please note you cannot apply for a National Insurance Number until you're in the UK, but this should not stop you from completing your application for this role. If you need support in applying for a National Insurance Number you may find that Sussex University's International Support Team can help: https://www.sussex.ac.uk/study/international-students/international-student-support
INTERNATIONAL APPLICANTS
We really welcome applications from abroad for all of our vacancies.
Due to legal regulations we have to ensure that everyone is eligible to work in the UK and this would be done by us checking and making a copy of the correct original identification/documentation before your first day of work. However, we do not ask for your eligibility to work during the application stage. You may also be limited in the number of hours you would be allowed to work.
Find out more information about applying to work in the UK.
In any case, we would encourage anyone to apply for a job in one of our friendly departments to give yourself the chance of being selected, and we would look to see the appropriate original documents before your first day of work.
For those applying for our graduate roles, you may be eligible to have visa application fees reimbursed as part of our commitment to equality, diversity and inclusion. Find out more about our Visa Reimbursement Policy and Procedure.
国际学生
我们希望更多的留学生来申请。根据法律规定，我们必须确保每个人都有资格在英国工作。在你正式开始工作的第一天或之前，我们需要检查你的签证和复印你的护照原件(和/或其他适当的身份证明)。工作时间也可能有一定的限制。
MORE INFORMATION
To find out more about working for the Students' Union go to: