Student Participation Assistant

Closed 25/03/2019

We're looking for someone to join our Activities department and support the running of our popular Buddy Scheme and Language Café. In this role, you will be a key part in the running and supporting two of our greatest schemes, benefiting new and current students. You will work as part of a friendly team and gain experience by organising events, activities and supervising volunteers.

 A day in the life of this role:

‘My day to day in this job can be incredibly varied. One minute I am interviewing students for the Language Cafe, the next I am running a forum for postgraduate students. I deliver newsletters to members, and boost our online presence with Instagram posts and Facebook promotions.

This job is perfect for anyone who is passionate about communications, events, marketing and membership services. I’ve learnt so much and built up my skills along the way. It has helped me learn how to successfully market events, how to use social media to communicate with an audience and how to carry out advanced administrative duties on programs such as Excel, something vital to every job.

If you enjoy writing, love being creative and are keen to challenge yourself managing the delivery of as many as ten events per term, then this is the position for you! You’ll meet students from all around the world and work with a membership of over 1000, helping develop networks that span across different subjects, schools and academic years within the University.’

We welcome applications from everyone, including but not exclusive to; postgraduates, people with a Chinese or other ethnic minority background, people with a disability, people with dependents, and people who identify as LGBTQ+.  We anonymise applications before shortlisting and give staff conducting interviews Unconscious Bias Training. We also consider flexible working for those with care commitments. If you have any suggestions as to how we could improve our language or application process please let us know.


Job Title:  Student Participation Assistant

Responsible to: Student Participation Coordinator

Responsible for: Student Participation Administrator, Buddy Scheme and Language Café Volunteers, Language Café Leaders

Salary: £18,421 full-time equivalent per year, this will be pro rata’d to the length of the fixed term contract

Contract: Fixed term ending 29th May 2020

Hours of work: Up to full time, 36.5 hours per week. Will more than likely be flexible to include some evenings and weekend work during term time, with hours to be agreed with your line manager.

Applicants: University of Sussex or BSMS graduates (graduated in 2017, 2018 or 2019), University of Sussex students requiring an industry placement, or Sussex Students’ Union Staff. The Union looks to employ these students, graduates and SU staff in order to provide valuable skills and experience to them, increasing their employability and personal development

For more details please see the full job description and person specification.


We really welcome applications from abroad for all of our vacancies.

Due to legal regulations we have to ensure that everyone is eligible to work in the UK and this would be done by us checking and making a copy of the correct original identification/documentation before your first day of work. You may also be limited in the number of hours you would be allowed to work.

Find out more information about applying to work in the UK.

In any case, we would encourage anyone to apply for a job in one of our friendly departments to give yourself the chance of being selected, and we would look to see the appropriate original documents before your first day of work




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One of our many Buddy Scheme events


Application Deadline: Monday 25th March at 3pm

Interviews:  3rd or 4th April (Skype/telephone interviews available upon request)

Expected start date: Monday 27th May 2019